Finance

Activities expected from the Finance Department cover a wide range from basic bookkeeping, to providing information, to assisting Program Managers in making strategic decisions. The Finance Department is responsible for all the day to day transactional accounting for Mississauga First Nation, this includes the tracking of all transactions and the management of government reporting. 

​The Finance Department works with managers to prepare the organization’s budgets and forecasts, and to report back on the progress against these throughout the year through General Ledger reports monthly to all Managers.
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The Finance Department uses the accounting program Sage ERP, for:
  • Accounts Receivables
  • ​​​Accounts Payable
  • Bi-weekly payroll
  • Payroll remittances – pension, insurance and CRA.
ROLES & RESPONSIBILITES
Finance Director
The Finance Director oversees the management of financial resources and programs within the Finance Department of the First Nation. Reporting to the Director of Operations, the Finance Director aims to enhance operational efficiency and provide quality services through collaboration with other departments. Key responsibilities include analyzing financial processes, coordinating programs, evaluating services, supervising and coaching staff, developing budgets, monitoring expenses, preparing financial reports, managing audits, negotiating funding agreements, policy development, participating in committees, and ensuring administrative tasks are completed. The role involves close coordination with various stakeholders and focuses on effective financial and operational management to support the First Nation's goals.
Finance Clerk
​​The Finance Clerk is responsible for entering accounts receivables in a timely manner for Mississauga First Nation, as directed by the Finance Director. Key functions include updating the general ledger, maintaining budget records, processing receipts and bank statements, inputting transfers and payroll information, summarizing scheduling sheets, invoicing, preparing reports, inputting budget data, assisting with year-end processes and audits, completing bank deposits, and providing backup support for accounts payable. The clerk ensures data accuracy, prepares reports, and performs various financial tasks to contribute to the smooth financial operations of the organization. The role involves close coordination with the Finance Director and adherence to established financial procedures and standards.
Accounts Payable Clerk
The Accounts Payable Clerk is responsible for managing accounts payables and timely payments for Mississauga First Nation. They report to the Finance Director and handle tasks such as attaching purchase orders to invoices, inputting data for payment, reconciling accounts payable statements, and processing cheque requisitions. The role involves setting up new vendors, corresponding with vendors, issuing memos to staff, and managing tax exemption forms. The clerk also handles issues like cancelled or lost cheques, assists with year-end and audits, reconciles bank deposits and statements, and performs other related duties. The role requires attention to detail and involves close coordination with various departments.
Maintenance Custodian (administration building)
The Maintenance Custodian is accountable for the daily maintenance of both interior and exterior areas of Mississauga First Nation's administration building. This includes cleaning, repairing, and ensuring a safe and clean environment. They report to the Finance Director and are responsible for the Dreamcatcher Complex, working on a scheduled rotational basis. Job functions include tasks like floor cleaning, window washing, furniture dusting, restroom sanitization, equipment moving, kitchen cleaning, waste disposal, and monitoring building security. The custodian also performs minor repairs, outdoor maintenance, lawn care, and event setup. They maintain records, ensure safety standards, and handle unplanned duties. The role contributes to the overall safety, cleanliness, and functionality of the facilities.
Payroll Clerk
The Payroll Clerk is responsible for collecting, verifying, and processing payroll information for Mississauga First Nation employees, ensuring accurate pay and benefit calculations. Reporting to the Finance Director, the clerk manages bi-weekly and weekly payrolls, including preparing earnings statements and processing timesheets. They handle employee onboarding and exiting procedures, verify benefit and pension forms, and calculate deductions. Monthly and year-end reporting, attendance management, accounting reconciliation, and administration/reporting tasks are part of their responsibilities. The role requires meticulous attention to detail, adherence to financial administration practices, and efficient record-keeping. The Payroll Clerk contributes to accurate and compliant payroll processes within the organization.
FINANCE PAGES
> Administration
​    > Finance
        > Annual Audit
        > Lottery License
​        > Financial Resources
CONTACT INFORMATION
N. Brown, Finance Director
J. Cada, Finance Clerk
P. Daybutch, Accounts Payable Clerk
J. Bowness, Payroll Clerk
S. Stevens, Receptionist
R. Sinclair, Back-up Receptionist
A. Bissiallon, Maintenance Custodian
LOCATION
64 Park Road
​PO BOX 1299
Mississauga First Nation, ON
​P0R 1B0
Phone: 705-356-1621
​Fax: 705-261-1441
​Toll Free: 1-877-356-1621
DOCUMENTS
Financial Policy (2015)